Facilities Operations Coordinator

Supports the mission of People's Community Clinic by assisting the Facilities Operations Manager, coordinating all facilities' operational and maintenance services, ensuring that the work environment is safe and suitable for patients and employees, and resolving building issues efficiently while using resources wisely. All People's employees are expected to identify opportunities to improve workflow, work processes, and patient care and to work cooperatively to implement those improvements.

Under the supervision of the Facilities Operations Manager, this individual’s primary responsibilities include:

• Manage building calendars and maintenance schedules; prioritize work orders and assign them as appropriate.
• Oversee daily and weekly deliveries of freight and mail; assure distribution of deliveries as appropriate.
• Coordinate all contractual facilities work and vendor access.
• Respond to building emergencies as needed or requested.
• Provide meeting room set-ups as requested by staff and coordinate with community partners using People's space as instructed by staff.
• Make recommendations to improve properties to ensure a safe, functional, and appealing space.
• Create employee badges, manage access privileges, and suspend/deactivate as required.
• Create and manage temporary staff and vendor access cards, documenting all distributions and returns.
• Model leadership toward all Facilities employees, providing guidance and mentorship.
• Assume the lead of the Facilities department and all staff during any absence of the Facilities Operations Manager.
• Provide backup and support for the other facilities' employees as needed.
• Adhere to HIPAA and OHSA guidelines.

Education: 

• Associate's degree preferred
• High school diploma or GED required.

Experience: 

• Minimum three years of experience in building trade maintenance
• Experience working with vendors

Knowledge, Skills, and Abilities:

• Knowledge of equipment and facility maintenance procedures
• Knowledge of safety principles and protocols
• Strong organizational skills and ability to multitask in a fast-paced environment
• Professional demeanor and excellent customer service skills
• Ability to interact successfully with people of diverse backgrounds
• Ability to set and accomplish goals with minimal supervision
• Computer literacy in MS Office applications

Certificate/License:  none

Our Benefits Include:

• 18 PTO days per year & 11 paid holidays
• Major Medical Health Insurance Coverage. Most employees experience $0 in out-of-pocket medical expenses.
• Dental & Vision
• Flexible Spending Accounts
• Employer-paid Life Insurance
• Employer-paid Short-Term and Long-Term Disability
• Annual Training
• 403(b) with 5% employer matching

People’s Community Clinic is committed to equal employment opportunity regardless of race, color, national origin, religion, gender, sexual orientation, age, language, disability, pregnancy, gender identity, or sex stereotyping.